1. Overview
HD Online Advertising ("Company," "we," "us," or "our") is committed to protecting the privacy of individuals who visit our website at hdonlineadvertising.com (the "Site") and those who engage our digital advertising and marketing services.
This Privacy Policy describes the types of information we may collect, how we use that information, how we protect it, and the choices you have regarding your personal data. By using our Site or services, you consent to the practices described in this policy.
If you do not agree with this Privacy Policy, please do not use our website or engage our services. For any questions, please contact us at [email protected].
2. Information We Collect
We collect information in several ways depending on how you interact with our website and services. The categories of information we may collect include:
Personal Identification Information
- Full name and job title
- Business name and industry
- Email address
- Any other information you voluntarily provide when contacting us
Business & Project Information
- Advertising goals, budget ranges, and campaign objectives shared during inquiries
- Information about your current digital marketing activities
- Target audience and market information you provide
Technical & Usage Data
- IP address and approximate geographic location
- Browser type and version
- Operating system and device type
- Pages visited, time spent on pages, and navigation paths
- Referring URLs and exit pages
- Date and time of website visits
We do not knowingly collect sensitive personal data such as government identification numbers, financial account details, health information, or biometric data through our website.
3. Contact Forms & Marketing Inquiries
Our website may include contact forms, quote request forms, consultation booking forms, or other inquiry forms ("Forms"). When you submit a Form, you voluntarily provide personal information such as your name, email address, business name, and details about your advertising needs.
Information submitted through our Forms is used exclusively to:
- Respond to your inquiry or request
- Provide you with information about our services
- Prepare a customized proposal or advertising strategy
- Follow up on our communications in a professional manner
By submitting a Form, you consent to being contacted by HD Online Advertising via email regarding your inquiry and related services. You may opt out of follow-up communications at any time by replying to any of our emails with an unsubscribe request.
We retain form submissions for as long as necessary to fulfill the purpose for which they were collected, or as required by applicable law.
4. Website Analytics & Tracking
We use web analytics tools to understand how visitors interact with our website. These tools may include services such as Google Analytics or similar platforms, which collect data about your usage of our Site.
What Analytics Data Is Collected
- Pages and sections of our website that you visit
- Duration of your visit and session depth
- Traffic sources (search engines, referral sites, direct visits)
- Device and browser information
- Anonymized or aggregated demographic data where available
How We Use Analytics Data
Analytics data is used to evaluate website performance, improve user experience, understand which content is most valuable to visitors, and inform our marketing and product development efforts. We do not use analytics data to identify individual users personally unless they have provided us with identifying information through a Form or inquiry.
Google Analytics
If we use Google Analytics, data collected may be subject to Google's Privacy Policy and Terms of Service. You can opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on.
6. Marketing, Advertising & Remarketing
As a digital advertising company, we may use technologies that support our own marketing efforts, including advertising to visitors of our website across third-party platforms. This includes:
Remarketing Pixels
We may use remarketing pixels provided by advertising platforms such as Google Ads, Meta Ads Manager, LinkedIn, and others. These pixels collect information about your visits to our website and may be used to display HD Online Advertising advertisements to you when you visit other websites or platforms. This allows us to show relevant ads to users who have expressed interest in our services.
Custom & Lookalike Audiences
With your consent (where required by law), email addresses and other identifiers collected through our Forms may be used to create custom audiences or lookalike audiences on advertising platforms such as Meta and Google for the purpose of reaching users similar to our existing audience. This data is processed in a hashed, privacy-safe format as required by each platform.
Opting Out of Advertising
You may opt out of interest-based advertising by:
- Visiting the Digital Advertising Alliance opt-out page
- Adjusting your ad settings within Google's Ad Settings or Meta's Ad Preferences
- Using browser extensions that block advertising tracking
Opting out of interest-based advertising does not prevent you from seeing advertisements online; it means the ads you see may be less relevant to your interests.
7. How We Use Your Information
We use the information we collect for the following purposes:
- To respond to inquiries and provide the services you request
- To communicate with you regarding your account, projects, or service agreements
- To prepare customized proposals, strategies, and service recommendations
- To send service-related updates, invoices, and notices
- To send marketing communications about our services (with your consent or as permitted by law)
- To analyze and improve our website, services, and marketing effectiveness
- To detect, prevent, and address technical issues or fraudulent activity
- To comply with legal obligations and enforce our Terms and Conditions
- To conduct internal business operations and planning
We process your data only where we have a legitimate legal basis to do so, including your consent, performance of a contract, compliance with a legal obligation, or our legitimate business interests.
8. Data Sharing & Disclosure
We do not sell, rent, or trade your personal information to third parties for their independent marketing purposes. We may share your information in the following limited circumstances:
Service Providers
We may share information with trusted third-party vendors and service providers who assist us in operating our business, including email delivery platforms, CRM software, analytics providers, and advertising platforms. These parties are contractually obligated to protect your information and are prohibited from using it for purposes other than those for which it was shared.
Advertising Platforms
When managing your advertising campaigns, we may access and work within your advertising accounts on platforms such as Google, Meta, LinkedIn, and TikTok. Information about your business and campaigns is shared with these platforms as necessary to operate your ads.
Legal Requirements
We may disclose personal information if required to do so by law or in response to valid requests by public authorities (such as a court or government agency).
Business Transfers
In the event of a merger, acquisition, reorganization, or sale of all or a portion of our assets, your personal information may be transferred to the successor entity. We will notify affected users via email prior to any such transfer and describe any choices you may have.
Protection of Rights
We may share information when we believe disclosure is necessary to protect the rights, property, or safety of HD Online Advertising, our clients, or the public.
9. Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, including to maintain active client relationships, comply with legal obligations, resolve disputes, and enforce our agreements.
Specifically:
- Inquiry and contact form data is retained for up to 24 months from the date of last interaction, unless a service relationship begins
- Client service data is retained for the duration of the engagement and for a reasonable period thereafter (typically 3–5 years) for contractual, legal, and accounting purposes
- Analytics and usage data is retained as per the policies of the analytics platforms we use
- Cookie data is retained for the period specified by each cookie type (session cookies expire when you close your browser; persistent cookies have varying durations)
When personal data is no longer required, we will securely delete or anonymize it.
10. Data Security
We take the security of your personal information seriously and implement a combination of technical, administrative, and organizational safeguards designed to protect your data from unauthorized access, disclosure, alteration, or destruction.
Our security measures include:
- Encrypted transmission of data using SSL/TLS protocols
- Access controls limiting data access to authorized personnel only
- Secure storage practices for client information and communications
- Regular review and updating of our security practices
While we strive to protect your information, no method of data transmission or storage is completely secure. We cannot guarantee absolute security, and you transmit data to us at your own risk. If you suspect your information has been compromised, please contact us immediately at [email protected].
11. Your Privacy Rights
Depending on your location and applicable privacy laws, you may have certain rights with respect to your personal information. These may include:
- Right to Access: Request a copy of the personal information we hold about you.
- Right to Rectification: Request correction of inaccurate or incomplete personal information.
- Right to Erasure: Request deletion of your personal information, subject to certain legal exceptions.
- Right to Restriction: Request that we limit the processing of your personal information in certain circumstances.
- Right to Data Portability: Request a copy of your data in a structured, machine-readable format.
- Right to Object: Object to the processing of your personal information for direct marketing or other purposes based on legitimate interests.
- Right to Withdraw Consent: Where processing is based on your consent, withdraw that consent at any time without affecting the lawfulness of processing prior to withdrawal.
To exercise any of these rights, please submit your request to [email protected]. We will respond to verified requests within the timeframe required by applicable law (typically 30 days). We may need to verify your identity before processing certain requests.
California Residents
If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected, the right to delete, and the right to opt-out of the sale of personal information. We do not sell personal information. For CCPA inquiries, contact us at the email above.
12. Children's Privacy
Our website and services are intended for business use and are directed to adults aged 18 and older. We do not knowingly collect personal information from individuals under the age of 16. If we become aware that we have inadvertently collected personal information from a minor, we will promptly delete it. If you believe a minor has provided us with personal information, please contact us at [email protected].
13. Third-Party Websites & Links
Our website may contain hyperlinks to third-party websites, platforms, or resources. These links are provided solely for your convenience and informational purposes. HD Online Advertising does not endorse, control, or assume responsibility for the content, privacy practices, or terms of use of any third-party website.
When you click on a link to a third-party site, you leave our website and your interaction with that site is governed by that site's own privacy policy. We encourage you to review the privacy policy of every website you visit.
Advertising platforms such as Google, Meta, LinkedIn, TikTok, and others have their own extensive privacy policies. We encourage our clients and website visitors to review those policies to understand how these platforms handle user data.
14. Changes to This Privacy Policy
We reserve the right to update or modify this Privacy Policy at any time to reflect changes in our practices, applicable law, or business operations. When we make material changes, we will update the "Last Updated" date at the top of this page.
Where required by applicable law, we will provide more prominent notice of material changes, such as by sending an email notification to clients or active inquiries on file.
Your continued use of our website or services following the posting of a revised Privacy Policy constitutes your acceptance of the updated policy. If you do not agree to the revised policy, please discontinue use of our website and services and notify us via email.
15. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please reach out to us. We are committed to addressing your privacy inquiries promptly and transparently.
Please allow up to two (2) business days for a response. For formal privacy rights requests, please indicate your specific request type in your email.
Privacy Questions or Requests?
Contact our team and we will respond within two business days.
[email protected]